• Provide an outstanding experience for anyone walking through the company’s doors, exhibiting confidence, polish, and professionalism when representing it or the People Team.
• Manage front desk operations/portions of office operations, and vendor relationships, with support from the manager.
• Own the Envoy guest management system and integrate updates into the guest/candidate workflow.
• Coordinate/order special treats for Company Days and other office events.
• Navigate employee requests, questions, and complaints in a timely and accurate manner with little manager oversight.
• Coordinate with the Onboarding Team for upcoming new hires.
  Prepare desks for new hires and remove personal belongings for any terminations.
• Add/delete/change users and keycards for the control access system.
• Partner with the building management team to:
  • Communicate new keycards requests to, and update employee information with, property management.
  • Submit service and maintenance requests through a service desk portal.
  • Communicate building events and activities to the employee population.
• Gather and hand out approved brand merchandise requests, as necessary.
• Collect all mail/packages and alert employees of parcels available for pickup.
• Work with our snack & beverage vendor to ensure kitchen pantries are stocked and well maintained.
• Partner with the catering vendor to assist with 3X/week employee lunches.
• Successfully complete opening and closing tasks throughout the office.
• Re-stock restroom and printing station supplies, as necessary.
• Assist with other tasks, as necessary.

• 2+ years of experience in office coordination, management, administration, or similar
• Exceptional written, verbal, and interpersonal communication
• Proactive, adaptable, and resourceful
• Highly organized and attentive to detail
• Strong project management skills
• Able to collaborate effectively with diverse teams
• Basic IT knowledge is a plus!

Carta's mission is to create more owners. A company of owners moves together toward the long-term outcomes of the business. It is a company that solves problems together, grows together, and reaps the rewards of all that hard work together. And the more people that benefit from the outcomes of a business, the more people have the financial freedom to start their own. Democratizing access to ownership also democratizes opportunity for innovation.

We see an opportunity to expand ownership so that everyone has the opportunity to own a portion of what they build. That’s why we built the infrastructure to make it as cheap and easy to issue equity as it is to run payroll. It’s why we’re lowering the barriers to start investing through software. And it’s why we will always provide the education and tools necessary for owners everywhere. We believe that by providing the infrastructure that fuels innovation, we lower the barriers to entry and move the world forward into an era of ownership. https://carta.com/

• Provide an outstanding experience for anyone walking through the company’s doors, exhibiting confidence, polish, and professionalism when representing it or the People Team.
• Manage front desk operations/portions of office operations, and vendor relationships, with support from the manager.
• Own the Envoy guest management system and integrate updates into the guest/candidate workflow.
• Coordinate/order special treats for Company Days and other office events.
• Navigate employee requests, questions, and complaints in a timely and accurate manner with little manager oversight.
• Coordinate with the Onboarding Team for upcoming new hires.
  Prepare desks for new hires and remove personal belongings for any terminations.
• Add/delete/change users and keycards for the control access system.
• Partner with the building management team to:
  • Communicate new keycards requests to, and update employee information with, property management.
  • Submit service and maintenance requests through a service desk portal.
  • Communicate building events and activities to the employee population.
• Gather and hand out approved brand merchandise requests, as necessary.
• Collect all mail/packages and alert employees of parcels available for pickup.
• Work with our snack & beverage vendor to ensure kitchen pantries are stocked and well maintained.
• Partner with the catering vendor to assist with 3X/week employee lunches.
• Successfully complete opening and closing tasks throughout the office.
• Re-stock restroom and printing station supplies, as necessary.
• Assist with other tasks, as necessary.

• 2+ years of experience in office coordination, management, administration, or similar
• Exceptional written, verbal, and interpersonal communication
• Proactive, adaptable, and resourceful
• Highly organized and attentive to detail
• Strong project management skills
• Able to collaborate effectively with diverse teams
• Basic IT knowledge is a plus!